How to keep data safe while “remote working” during COVID-19 threat

In view of the current health emergency with the ongoing COVID-19 (Novel Coronavirus) threat, many companies have already mobilised their workforce to “remote working” from home or assigned locations apart from their office, as part of the contingency plan to prevent an outbreak. And with the latest news, most companies have to allow their workforce to work from home wherever reasonably possible.

Working remotely can be challenging when routines get upset, and it is a pain when we cannot work efficiently and effectively due to:

Limited access to systems. 

Limited data transmission by email.

Limited file storage on personal devices.

Limited internet speed and file sharing capabilities across media.

Pulling your hair already?

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Cybersecurity risks?

No matter how well prepared a company is for such transition, there is certain cybersecurity risks where data security may be compromised. Notwithstanding, we can still adopt some simple best practices such as:

i) Avoid sharing confidential information on generic mail clients and cloud storage without encryption.

ii) Do not send sensitive files and data over messaging platforms such as Whatsapp, LINE and WeChat.

While most corporate businesses utilise VPN and internal business cloud or file sharing directories, there are many circumstances in which you have to work with the external partners or clients. For the small and medium enterprises, you cannot avoid the public cloud domain and messaging platforms.

(Lest you may not be aware too – cloud storage such as Onedrive, Google Drive or Dropbox and mobile data banks are vulnerable to compromises, even though they do have some form of security with password protection. 😱)

WHAT CAN WE DO?

But fret not, here’s a piece of good news- KIY (pronounced as “Key”) has the business solution ( KIYlogix ) for secured data sharing minus the stress! It is a simple easy-to-use “Keep It Yourself” key which allows user-group control to manage files with secured encryption without involving a third-party service or an external-hosted system. Even your IT colleague will not be able to access your files. ☺️

And the added advantage is, it is made more convenient sharing data over cloud storage and any mail clients, while ensuring confidentiality wherever you are.

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So it is high time to evaluate if your corporate data is really security risk-free? Don’t you think it is always a better option to play safe now than to be sorry later?

P.S. We would like to know what is your pain point(s) with your split teams now? Let us help you with no obligation of course!